Annual General Meeting 2023 of Relais Group Plc
Annual General Meeting
Relais Group Plc’s highest decision-making body is the Annual General Meeting. The Annual General Meeting confirms the annual accounts of the company, decides on the distribution of dividends and discharges the members of the Board of Directors and the Managing Director and the election and remuneration of the members of the Board of Directors and auditors. The Annual General Meeting is convened by the Board of Directors. The Annual General Meeting is held annually at the date determined by the Board of Directors by the end of June, and it deals with the matters pertaining to the Annual General Meeting according to the Articles of Association and any other proposals to the General Meeting. In addition, the company may have an extraordinary general meeting if necessary.
In accordance with the Companies Act, a shareholder has the right to have a matter at the General Meeting addressed to the Annual General Meeting if he / she requests it from the Board of Directors in sufficient time to include the matter in the notice of the meeting. A shareholder shall submit any request for entry on the agenda of the General Meeting together with the reasons or proposed resolutions in writing to Relais Group Oyj, Mannerheimintie 105, 00280 Helsinki, Finland. By the end of the financial year preceding the General Meeting, the Company will announce on its website and in the calendar of events the date by which the shareholders must submit their request.
Preparation of the proposal on the composition of the Board of Directors
Any proposal for a resolution of shareholders concerning the composition and remuneration of the Board of Directors and the election of auditors shall be included in the notice of the Annual General Meeting if the shareholders presenting the proposal have at least 10% of the voting rights; the candidates have given their consent to the election; and the draft resolution has been submitted to the Company so that the draft resolution may be included in the notice of the general meeting.
Annual General Meeting 2023 of Relais Group Corporation
Notice is given to the shareholders of Relais Group Corporation of the Annual General Meeting to be held on Wednesday 5 April 2023 at 4 p.m. in Tapahtumastudio Eliel in the Sanoma House at the address Töölönlahdenkatu 2, 00100 Helsinki, Finland. Reception of those who have registered for the meeting and distribution of the ballots will begin at 3.00 p.m.
The Annual General Meeting can be followed via a video stream without participating in the Annual General Meeting. To follow the video stream, the shareholder must register beforehand via the registration link available on this website.
It is not possible to ask questions, make counter-proposals, make speeches or vote through the video stream. Following the meeting via a video stream is not considered participation in the General Meeting or the exercise of shareholders’ rights.
After the meeting, there will be a coffee event where the shareholders will have the opportunity to meet the management of Relais Group Plc over coffee.
Notice can also be given via email to the address agm@innovatics.fi or via mail to the address Innovatics Oy, Annual General Meeting/Relais Group Plc, Ratamestarinkatu 13 A, 00520 Helsinki.
Please note that strong electronic identification for registration requires the use of a Finnish or Swedish bank code or mobile ID, and the shareholder must provide a date of birth or business ID, email and/or phone number. Personal data provided by the shareholders to Relais Group Corporation or Innovatics Ltd is used only in connection with the General Meeting and with processing the necessary registrations related to the meeting.
Documents of the Annual General Meeting
- Notice of the Annual General Meeting
- Report by the Board of Directors, Financial Statements and Auditor’s report
- Financial statements review 2022
- Remuneration Policy
- Remuneration Report
- Board’s proposals to the Annual General Meeting
- Proposed members of the Board of Directors
- Privacy Statement
Important dates
| Registration begins | 14 March 2023 |
| Record date of the AGM | 24 March 2023 |
| Registration ends | 29 March 2023 at 16:00 EET |
| Deadline for registration for holders of nominee registered shares | 31 Marh 2023 at 10:00 EET |
| Annual General Meeting | 5 April 2023 at 16:00 EET |
| Record date of the first instalment of the dividend | 11 April 2023 |
| Proposed payment date of the first instalment of the dividend | 18 April 2023 |
| Record date of the second instalment of the dividend | 2 November 2023 |
| Proposed payment date of the second instalment of the dividend | 9 November 2023 |
| Minutes of the meeting available on this website | 19 April 2023 |