Annual General Meeting 2022 of Relais Group Plc

Notice is given to the shareholders of Relais Group Plc to the Annual General Meeting to be held in accordance with the act on temporary deviation from the Limited Liability Companies Act (375/2021) on 13 April 2022 at 3 p.m. at the address Mannerheimintie 105, Helsinki. Shareholders and their proxy representatives may participate in the meeting only by voting in advance and by making counterproposals and presenting questions in advance in accordance with the notice of the General Meeting and other instructions by the company. It is not possible to attend the meeting in person.

The Board of Directors of the company has resolved on an exceptional meeting procedure, including a temporary deviation from the Limited Liability Companies Act by virtue of, inter alia, the act (375/2021) on limiting the spread of the COVID-19 epidemic. In order to contain the spread of the COVID-19 pandemic, the Annual General Meeting will be held without the presence of the shareholders or their proxy representatives. This is necessary in order to ensure the health and safety of the company’s shareholders, personnel and other stakeholders as well as to organize the meeting in a predictable way allowing equal means for shareholders to participate. For these reasons, shareholders and their proxy representatives can participate in the meeting and exercise share-holder rights only by voting in advance and by submitting counterproposals and asking questions in advance. Further instructions for following the meeting are provided below in this notice in section C. Instructions for the participants in the General Meeting.

Notice of attendance and voting

Shareholders with a Finnish book-entry account can register and vote in advance on certain matters on the agenda of the General Meeting during the period 28 March 2022 at 10 a.m. – 6 April 2022 at 12 noon.

Shareholder’s right to have a matter handled at the Annual General Meeting and present questions

Shareholders’ counterproposals

Shareholders holding at least one hundredth of all the shares in the company have the right to make a counterproposal to the resolution proposals on the agenda of the General Meeting, which will be put to a vote. Such counterproposals must be delivered to the company by e-mail to info@relais.fi no later than on Friday 25 March 2022 at 10 a.m.

Shareholders making a counterproposal must in connection with delivering the counterpro-posal present evidence of their shareholdings. The counterproposal will be considered at the General Meeting provided that the shareholder has the right to participate in the General Meeting and that the shareholder holds shares corresponding to at least one hundredth of all shares in the company on the record date of the General Meeting. If the counterproposal will not be taken up for consideration at the General Meeting, the votes given in favour of the counterproposal will not be taken into account.

The company will publish possible counterproposals to be put to a vote on the company’s website no later than on Monday 28 March 2022.

Shareholders’ questions

A shareholder may present questions on the matters on the agenda of the meeting pursuant to Chapter 5, Section 25 of the Limited Liability Companies Act until Wednesday 30 March 2022 at 4 p.m. in connection with the electronic registration and advance voting or by email to info@relais.fi. Such questions by shareholders, responses thereto by the company’s management as well as any counterproposals other than those put up to a vote are available on the company’s website no later than Monday 4 April 2022. As a prerequisite for presenting questions or counterproposals, a shareholder must present the company with sufficient evidence of their shareholding.

Important dates

* Applicable if your shares are registered on a Finnish book-entry account. Otherwise please contact your own custodian for further information and instructions.

Documents of the Annual General Meeting

Advance Voting Form
Notice to the Annual General Meeting
Proposed new members of the Board of Directors
The Financial Statement Bulletin 2021
Annual Report 2021
Report by the Board of Directors and Financial Statements 2021
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